| Articles |
Article I
-
Name and Nature:
The name of this
organization shall be the African Students' Association of Purdue
University. The Organization shall be an independent, non-profit,
non-sectarian, socio-cultural and educational student
organization.
Article II
- The Aims of the
Association shall be:
1. To
consolidate and promote mutual understanding among the African
Students.
2. To promote
a better mutual understanding and stronger ties with the American
community.
3. To Promote
understanding with students and other student organization in and
around the University.
4. To act as
liaison between the African Students of the University and other
African Students organizations outside.
Article III
- Name
and Nature:
The official
language to be used on all records at all Association functions shall
be English.
-
Membership: There shall be two types of membership:
1. Full
membership shall be restricted to Purdue University students from the
continent of Africa and the associated
islands.
2. Associate membership shall be open to: .:: Spouses of
full members of the Association. .:: Non-Africans on application
and approval of the full members by two-thirds majority.
Associate members may participate in the meetings, pay dues,
exercise the vote, but may not hold office.
Article
V
- Executive
Council
1. The affairs
of the Association shall be conducted by an Executive Council.
2. The
Executive Council shall consist of a President, a Vice-President, a
Secretary, a Treasurer, Publicity and Information Officer, and a
Program Chairman.
3.The Officers
shall be elected by a single majority of the members present, by
secret ballot.
4. The term of
office shall be one academic year. The officers may be nominated for
re-election, such re-election being for one additional term only.
5 Any vacancies shall be filled by a special election called
for by the Executive Council.
Article VI
- Faculty Advisor:
The
Association shall have a Faculty Advisor who shall be elected by a
simple majority of the members present by secret ballot. His term of
office shall be same as that of the Executive Council.
The
Faculty Advisor may be nominated for re-election.
Article VII
- Duties of
Officers:
1. The
President shall preside at all meetings of the Association and of the
Executive council. He may call special meeting whenever necessary.
2. The
Vice-President shall succeed the President in case of his inability to
fulfill his office. He shall assist the President in the performance
of his duties.
3. The
Secretary shall keep the minutes of all meetings of the Executive
Council and the Association. He shall prepare the Agenda with the
President.
4. The
Treasurer shall collect all dues and pay all bills approved in
accordance with Article X. He shall submit a financial report at the
end of each semester or whenever required. He shall keep accounts and
handle the funds in a manner approved by the Auditor of Student
Organizations, Purdue University.
5. The Publicity and
Information Officers shall handle all matters of publicity and public
relations for the Association. He should contact new students in
Africa prior to their departure and arrange for their reception on
arrival at Purdue University.
6. The Program
Chairman shall prepare and execute detailed plans for social
activities.
7. The Faculty
Advisor shall be the vinculum between the University and the
Association.
8. The
Executive Council shall present a budget and a tentative program at
the first meeting oif the academic year.
9. The House
shall have the right to suspend, expel, or exclude any member from the
Association and from its functions upon the recommendation of a
discipline committee set up in accordance with Article XII, section I.
10 . The Executive Council shall at all times be responsible
to the Association for the proper conduct of the affairs in
discharging his duties, he may on the recommendation of the Assembly
be dismissed form the post. Failure to attend three consecutive m
eetings of the Executive without a reasonable cause shall
automatically disqualify the member.
Article
IX
Article X
- Expenditures:
1. All
expenditures approved in the budget shall be executed by the
Treasurer.
2. Each year
twenty percent (20%) of the budgeted income from dues shall be placed
in a special reserve fund to cover any extra ordinary expenditure or
to supplement a deficit in the budget.
3. The budget
shall be estimated in accordance with previous membership and any
income in excess of the estimate shall automatically be placed into
the special reserved fund. Any surplus of budget shall be placed in
the reserve fund.
4. Any extra
ordinary expenditures which do not exceed fifteen dollars ($15.00) may
be approved by the Executive Council. Any extra ordinary expenditure
in excess of fifteen dollars ($15.00) must be approved by the
Assembly. If the total of the extra or dinary expenditure for the
budgeted period exceeds twenty percent (20%) of the budgeted reserve
fund, the approval of the Assembly must be obtained.
Article XI
- Assembly:
1. At each
business meeting the Assembly shall approve the minutes of the
previous business meeting, after which it shall be signed by the
President or his deputy.
2. Any member
may with the support of ten percent (10%) of the membership, require
that an extraordinary meeting be called.
Article XII
- Disciplinary
Committee:
The
disciplinary committee shall be composed of five members, two from the
Executive Council and Three from the full members of the Association.
The committee shall cease to exist with the submission of a report to
the Association.
Article XIII
- Elections:
1. Elections
of the officers shall be held at a meeting before the final meeting of
the academic year. New officers shall take office at the last meeting
of the academic year.
2. Annual
elections shall be conducted by a Returning Officer duly elected by
secret ballot, and the Returning Officer shall appoint his own
secretary.
3. A
nomination, to be valid, must be seconded by at least two members, and
must have the consent of the nominee.
4. A member shall not
hold more than one office at the time.
Article XIV
- Amendments:
1. The
Constitution may be amended upon the request by a minimum of ten
percent (10%) of the membership and the approval of two-thirds of the
active membership.
2. Proposed
amendments to the Constitution shall be announced at least one meeting
prior to the voting on the issue.
3. All amendements shall be
subjected to the approval of the Offices of the Dean of Men and Dean
of Women.
Article
XV
All
contingencies not covered by the constitution shall be governed by the
bylaws and by "Robert's Rules of Order" -
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